Free Construction Invoice Template Australia
For builders, subcontractors, and construction businesses of all sizes.
Construction and building work involves complex billing — multiple trade types, staged progress claims, supply of materials, and subcontractor pass-through costs. Our construction invoice template is structured to handle all of these scenarios clearly, helping you get paid faster and keeping your project finances organised.
Whether you are a sole trader builder, a licensed contractor working for a head contractor, or a construction company billing a property developer, our template adapts to your needs. All ATO fields are included, GST is calculated automatically, and your invoice downloads as a professional PDF instantly.
Generate your construction invoice now with our free online invoice generator. No software installation and no subscription required.
- Separate line items for labour, materials, equipment hire, and subcontracting
- Supports progress claims and milestone-based billing
- Includes PO number and project reference fields
- ATO-compliant with ABN and GST fields — instant PDF download
Key line items for a construction invoice
A professional construction invoice should clearly separate costs by category. This protects you in disputes and makes it easy for the client or head contractor to approve payment:
- Labour: Hours worked × hourly rate, or a fixed price for the labour component. Note the trade type (carpenter, concretor, electrician, etc.).
- Materials and Supply: List each material separately with quantities and unit costs. Include any supplier invoices as supporting documentation.
- Plant and Equipment Hire: Daily or hourly rate for machinery, scaffolding, or specialist tools.
- Subcontractor Costs: If you are passing through subcontractor costs, list them as a separate line with markup clearly stated.
- Retention: If your contract includes a retention clause, note the holdback amount and release conditions.
Progress claims vs final invoices
Large construction projects are typically billed in stages called progress claims. Each claim covers work completed in a billing period. Australian builders should be aware of the Building and Construction Industry Security of Payment Act (SOPA), which sets strict deadlines for responding to progress claims in most states and territories.
When raising a progress claim, include: the claim number, reference to the construction contract, the period covered, cumulative amount claimed to date, and the amount claimed this period.
Sample construction invoice layout
============================================================
TAX INVOICE — Progress Claim #3
============================================================
From: ABC Building Pty Ltd | ABN 98 765 432 100
PO Box 12, Brisbane QLD 4000
[email protected]
To: XYZ Developments | ABN 11 222 333 444
Project: 24 Park Road, Newmarket QLD
Invoice #: PC-2026-003
Date: 20 June 2026 | Due: 7 July 2026
Contract Ref: CONTRACT-2025-042 | PO: PO-9821
------------------------------------------------------------
Description Amount (excl. GST)
------------------------------------------------------------
Framing — Stage 3 (100% complete) $18,500.00
Roofing — Stage 3 (75% complete) $12,000.00
Materials supplied (see attached) $6,340.00
Skip bin hire (4 weeks × $220) $880.00
------------------------------------------------------------
Subtotal: $37,720.00
GST (10%): $3,772.00
TOTAL THIS CLAIM: $41,492.00
------------------------------------------------------------
Cumulative claimed to date: $98,312.00
============================================================ Subcontractor invoicing requirements
If you work as a subcontractor in Australia, your invoices to head contractors are subject to the same GST and ABN rules as all tax invoices. Additionally, under the Taxable Payments Reporting System (TPRS), head contractors in the building and construction industry must report all payments made to subcontractors to the ATO using a Taxable Payments Annual Report (TPAR).
Ensure your ABN is correct and current on all invoices to avoid having 47% withholding tax applied to your payments.